If you are unhappy as a result of the service or advice you receive and believe that you may have lost money, you may wish to make a complaint and attempt to recover your losses.
The complaint process may involve a number of steps in order to get a result that you’re satisfied with.
Complain to your firm
Your first step is to contact the firm about your complaint. Start with the person or firm that you dealt with and put your complaint in writing as soon as possible.
Be clear about what went wrong, when the issue occurred and the outcome you expect in order to resolve the issue (for example, an apology, getting your account corrected or getting your money back).
Once you have made your complaint with the firm, the firm has up to 90 calendar days to respond. You will receive the firm’s response in writing and it should explain how the firm dealt with your complaint which may include: the firm’s offer to resolve the complaint or a denial of the complaint with reasons outlined and next steps or asking for more information. From there, you can choose to accept the firm’s response or, if you are not satisfied with the response, you can take steps to escalate your complaint.
4 tips when making a complaint
- Gather your facts – Think about the problem and the result that you want. Write down the main points in the order that they occurred.
- Put your complaint in writing – If you have everything in writing, you can easily keep a record of events. Without this record, the complaints process may be more difficult.
- Document everything – Make sure you document all the steps you take to get your complaint resolved, including telephone conversations with dates and names of employees, emails, and faxes.
- Act quickly – It’s important to act quickly and to respond promptly to any requests for more information, especially if you want your money back.
If you are not satisfied with your firm’s response
If your firm provides a response to your complaint that you are unsatisfied with, or if the firm fails to provide its response to you within 90 days, you may:
- take your complaint to the Ombudsman for Banking and Investments (OBSI), an independent dispute resolution service, that will try and resolve your complaint in a timely manner without needing a lawyer and is recognized by Canadian securities regulators; or
- take legal action.
If your complaint involves a firm that is a member of the Investment Industry Regulatory Organization of Canada (IIROC), you also have the option to use IIROC’s arbitration program.
Ombudsman for Banking Services and Investments
OBSI is a free, independent service for resolving banking and investment disputes between participating firms and their clients. All registered firms and advisors in Ontario are required to make OBSI’s dispute resolution services available to their clients.
OBSI can make recommendations for compensation up to $350,000. In making its recommendation, OBSI will consider:
- the particular facts and circumstances related to your complaint;
- the criteria of good financial services and business practice;
- relevant codes of practice or conduct;
- industry regulation and the law; and
- any steps you took yourself to mitigate the financial harm.
OBSI can look at your complaint if:
- your firm has not provided you with its final response after 90 calendar days; or
- your firm gave you its final response but you are still unsatisfied with the outcome. Once you receive the final response, you have 180 calendar days to bring your complaint to OBSI.
For a complaint to be within OBSI’s mandate, you must have raised your complaint with your firm within six years of when you first became aware of the issue.
If OBSIOBSI See Ombudsman for Banking Services and Investments.+ read full definition reviews your complaint and determines that it would be fair for the firm to compensate you for any financial losses you sustained, OBSI will issue a written recommendation to the firm that summarizes the facts of the case and the reasons for its recommendation, including the amount that OBSI recommends the firm provide you in compensation. The OBSI recommendation is not binding but will try to settle the dispute between the client and firm through a facilitated settlement.
If either you or the firm decides to not accept OBSI’s recommendation, you can still take legal action. To the extent permitted by law, the time limit that you have to start legal action is suspended while OBSI reviews your complaint.
Learn more about OBSI’s dispute resolution process.
Some firms have an internal ombudsman to review complaints if you are not satisfied with the response you received from the firm. However, an internal ombudsman is employed by the firm or is an affiliate of the firm and, unlike OBSI, is not an independent dispute resolution service.
If you are not satisfied with the firm’s response you may use the services of an internal ombudsman, but you are not required to do so before you file a complaint with OBSI. You may submit your complaint to OBSI immediately after receiving the firm’s response or if the firm has not provided a response within 90 days.
IIROC arbitration program
If your complaint involves a firm that is a member of IIROC and you have not been able to resolve your complaint through the firm directly or through OBSI, you can use the IIROC arbitrationArbitration An alternative of resolving disputes outside of the civil courts. It puts your case in front of an impartial arbitrator. You must accept the decision as final. Available to all clients of firms that belong to the Investment Industry Regulatory Organization of Canada (IIROC).+ read full definition program. Arbitration is a legal proceeding in which a qualified arbitrator — selected with input from you and the firm — issues a final, legally-binding decision regarding your complaint.
Arbitration is less formal than a court and can lead to compensation of up to $500,000 (plus interest and legal costs).
There is a cost to use the IIROC arbitration program. When you file your case, you can decide whether the arbitrator should have the power to award legal costs to the successful party.
You are not required to hire a lawyer, but arbitration is a legal proceeding and decisions are final. Firms are always represented by a lawyer.
Learn more about IIROC’s complaints process.
You can take legal action to recover financial losses from your firm.
In Ontario, you have a two year time frame during which you can initiate legal action before you lose your right to a claim (though the time limit is suspended if your complaint is being reviewed by OBSI). You may wish to obtain legal advice on your rights and options at any time during the complaints process.
To get help finding legal assistance in Ontario, contact the Law Society of Upper Canada’s referral service.
You can also seek help from the Investor Protection Clinic that provides free legal advice to people who believe their investments were mishandled and who cannot afford a lawyer.
If you suspect a person or business has broken securities laws, acted fraudulently or otherwise improperly, report it to the Ontario Securities Commission. The Ontario Securities CommissionOntario Securities Commission An independent Crown corporation that is responsible for regulating the capital markets in Ontario. Its mandate is to provide protection to investors from unfair, improper or fraudulent practices, to foster fair and efficient capital markets and confidence in capital markets, and to contribute to the stability of the financial system and the reduction of systemic…+ read full definition can investigate potential wrongdoing and can impose sanctions on those that break the rules.